Shipping Manifest Document

In this post, you would be taken through every information you need about a shipping manifest document. In this post, you would be taken through every details about a manifest document for shipping. Importantly so much need to be said about this vital document

What is A Shipping Manifest Document?

A manifest is one of the key documents used in the process of shipping. It is simply a list of all bills of lading or  airway bill issued for cargo loaded in a specific ship.

Take a look at the featured image above this post. It is a typical example of what a manifest look like (for detailed information).

A manifest lists the details of the Cargo, the Shipper, the Consignee, Weight, Measurement, and Packing.

The Different types of manifest

  • Cargo Manifest– It cover the list of all information relating to the cargo excluding the freight charges.
  • Freight Manifest– This lists all information relating to the cargo including the freight charges. All charges as indicated in the manifest are either to be paid by the shipper or consignee.
  • Dangerous Cargo Manifest – A manifest that details the dangerous cargos on board. This is the ship covering the Class, UN No., Description of Goods, EMS/MFAG etc.
  • Out of Gauge Manifest – A manifest that details the out of gauge (abnormal sized) cargoes on board the ship. This include the out-of-gauge details of the cargo.
  • Reefer Manifest – a manifest that details the referee Cargos on board the ship, including the temperature settings, humidity, which containers require monitoring on board – like cold treatment containers.

So what is a Manifest Corrector and why is it required?

Once the manifest is updated in the shipping line’s system the outbound data input/documentation for that ship is deemed to be complete. With most lines, the manifest is locked after a certain time frame – usually 72 hours after sailing of the vessel from POL (Point of loading).

The POL agent sends a message confirming to the POD (point of discharge) that the data input is complete so that the POD (Point of discharge) may submit their manifest at POD (Point of discharge) to the local customs and also start sending arrival notifications to the importers.

However, at times clients require changes to be made to the details that have been submitted. The only way that these changes can be effected after the bill of lading has been issued and manifest is locked is by way of a manifest corrector.

This manifest corrector is sent to the shipping lines agents at the port of discharge or updated in the online system as a corrector. The shipping line agent at POD will submit the corrector details to customs and port authorities as required by their regulations.

Manifest corrector CANNOT be filed at all stages. In a lot of countries, there are cut offs and it is not possible for the manifest to be amended once it has been filed with customs.

Sometimes, customs might allow the change but levy a penalty fee on the shipping line for making amendments after original filing. Customs authorities might not allow certain types of amendments to be done such as cargo descriptions, HS code descriptions in the bill of lading etc as it might affect the customs duty valuation already made based on a certain commodity.

Therefore, POL agent must always ensure that the time frames for manifest corrector is followed either the time frame of the carrier, their system or the POD authorities.

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